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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • Manuscript text should be submitted using Microsoft Word (in .doc or.docx only).
  • All submissions must use a 12-point font Arial, double-spaced throughout.
  • There should be a 2.5 cm wide margin on all sides. Each section should be on a new page and number the pages consecutively.
  • Where available, URLs for the references must be provided.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • All Illustrations (Figures) and Tables are placed within the text at the appropriate points NOT at the end.
  • Use italics NOT underlining (except with URL addresses) where necessary.

Review Article

Review articles can be submitted by any author or by invitation. These are systematic critical assessments of literature and data sources, usually written by experts providing recent information on a given specialty. Each article should include an unstructured Abstract, up to five keywords, Introduction, relevant Section Headings, Conclusion and up to 50 References.

Original Articles

The following guidelines apply to Original Article and generally for all other types of articles. Specific guidelines for other article types are described within the specific sections.

Abstract and keywords

The abstract of original articles should be structured and not exceed 250 words. The structured abstracts should have the following headings:

  1. Introduction (the text must be brief and relate the purpose of the study)
  2. Materials and Methods (selection of study subjects or experimental animals, observational and analytical methods)
  3. Results (provide specific data with their statistical significance, when it is available)
  4. Conclusion (must be succinct whilst emphasizing new and important aspects of the study)

Abstracts of manuscripts of other categories should be unstructured. Avoid symbols and abbreviations in the abstract. Provide a minimum of two (2) and a maximum of five (5) keywords or short phrases that will assist in cross-indexing the article using appropriate terms from MeSH.

 

Text

This section should consist of Introduction, Materials and Methods, Results, Discussion and Conclusion. Cite all References in Arabic numerals (e.g. 1, 2, 3) as superscripts Vancouver Method. Label Illustration (Figures) mentioned in the text in Arabic numerals (e.g. 1, 2, 3). Label Tables in Roman numerals (e.g. I, II, III).

Introduction

State briefly the purpose, rationale for the study or observation. Avoid a review of the subject by confining to only relevant information and references. Do not include data or conclusions from the work being cited.

Materials and Methods

A precise description of the selection of your observational or experimental subjects (patients or laboratory animals, including controls) must be presented. State the methods, apparatus (including manufacturer’s name and address in parenthesis), and procedures in sufficient detail to allow others to reproduce the method. In the case(s) of established methods or techniques, give references. References for methods that have been published but are not well-known must also be provided. For new or substantially adapted methods, describe and give reasons for using them and critically evaluate their limitations. All chemicals and drugs used must be identified correctly, including their generic names, the name of the manufacturer, city and country in parenthesis. The dosage should be mentioned accurately including the route of administration. The International System of Units (SI) should be used and Footnotes avoided.

  • Tables and Illustrations (Figures)

Tables and Illustrations (Figures) are placed within the text at the appropriate points NOT at the end. Captions along with legends must accompany the appropriate Tables and Illustrations (Figures). Tables and Illustrations (Figures) to be submitted in either .doc, .docx, tiff or jpeg files. Label Illustrations (Figures) mentioned in the text in Arabic numerals (e.g. 1, 2, 3). Label Tables in Roman numerals (e.g. I, II, III). Authors are restricted to ONLY 4 Tables and 4 Illustrations (Figures).

Permission is required for Illustration (Figures), irrespective of authorship or publisher, except for documents in the public domain. Human subjects must not be identifiable in photographs. If this is unavoidable, pictures of patients must be accompanied by written permission from the patients or legal guardians granting permission to use the photographs.

Numbers and symbols should be clear and of sufficient size that when reduced for publication each item will still be legible. Poor quality illustrations will not be accepted. The Editorial Board reserves the right to trim illustrations to a size compatible with the description in the text. Survival curves must be accompanied by a table giving the actual number of patients involved and should be truncated when the numbers at risk are small; that is, when they are less than one-third of the starting figure. Include in the Legends to Illustrations, and Footnotes to Tables, brief but comprehensive explanations of all the information presented.

  • Abbreviations and symbols

Use only standard abbreviations. Avoid the use of abbreviations and symbols in the title and abstract. Use the full term first and subsequently the abbreviation. Use the full term if it is a standard unit of measurement. In general, symbols and abbreviations should be those used by British Chemical and Physiological Abstracts. Weights, volumes, etc. should be in metric units.

  • Statistics

Clearly describe the statistical methods used with sufficient detail to enable a reader to verify the reported results. Where possible, a clear numerical and graphical presentation of the results is recommended. The results of the primary analysis should preferably be reported using Effect Size and/or Confidence Intervals in addition to p values.

Eligibility criteria for participants, details of randomization, methods and the success of blinding, adverse events, sample size and reports of dropouts must be submitted so that other researchers can confirm the results. References for study design and statistical methods should be to standard works (with page numbers stated) when possible, rather than to papers in which the designs or methods were originally reported. Specify any general use of computer programmes.

Avoid non-technical use of technical terms in statistics, such as random (which implies a randomizing device), normal, significant, correlations, and sample. Define statistical terms, abbreviations, and symbols.

Results

Provide a concise and precise description of the experimental results, their interpretation as well as the experimental conclusions that can be drawn. The Results section should include all primary and secondary outcome measures analyzed. The section may be divided into subsections, each with a concise subheading. Tables and figures central to the study should be included in the main paper. The Results section should be written in past tense.

Discussion and Conclusion

Elaborate on the new and important findings of the study. Do not repeat in detail data or other information already given in the Introduction or the Results sections. Compare and discuss with previous works (citing references). Discuss the implications of the findings and their limitations. Link the conclusions with the goals of the study but avoid statements and conclusions not completely supported by your data. Avoid claiming priority and alluding to work that has not been completed. State new hypotheses when warranted. Discuss your finding with regard to future research. Recommendations, when appropriate, must be given at the end of this section followed by a concluding paragraph.

  • Conflict of interest

All submissions to The International Medical Journal Malaysia must include disclosure of all relationships that could be viewed as presenting a potential conflict of interest. The Editor may use such information as a basis for editorial decisions, and will publish such disclosures if they are believed to be important to readers in judging the manuscript.

  •  Acknowledgements

Acknowledgements should be included at the end of the text and not in footnotes. Personal acknowledgements should precede those of institutions or agencies. Acknowledge those people who contributed towards the study but do not qualify to be authors (including technical assistance, manuscript reading etc). Any other information concerning research grants (Grant awarding bodies) should be indicated.

 

 References (see examples at the end for further information)

Please follow Vancouver method of referencing. It is the authors’ responsibility to check all references carefully for accuracy and completeness. Number references consecutively in the order in which they are first mentioned in the text. References should be identified in the text, Tables and Legends by Arabic numerals in superscript. Use the style as in Index Medicus. Examples of correct referencing styles are given below.

 

Examples of correct forms of references

Articles in journals

Standard journal article:

Omit month and issue number. List all authors, but if there are six or more authors, list first three followed by et al

Azarisman SMS, Fauzi MA, Faizal MPA, et al. The SAFE (SGRQ score, Air-Flow limitation and Exercise tolerance) index: a new composite score for the stratification of severity in chronic obstructive pulmonary disease (COPD). Postgrad Med J 2007; 83:492-7.

No author given:

21st century heart solution may have a sting in the tail. BMJ 2002; 325:184.

Article in foreign language:

Flageul B, Wallach D, Cavelier-balloy B, et al. [Thalidomide and thrombosis]. Ann Dermatol Venereol 2000; 127:171-4. [French].

Issue with supplement:

Hadzri MH, Azarisman SMS, Fauzi MA, et al. Endobronchial lignocaine and cough suppression during bronchoscopy: does concentration matter? Respirology 2007; 12(4 suppl):A203.

 Books

Personal author(s):

Colson JH, Armour WJ. Sports injuries and their treatment. 2nd ed. London: S Paul, 1986.

Editor(s), compiler as author:

Diener HC, Wilkinson M, eds. Drug-induced headache. New York: Springer-Verlag, 1988.

Organisation as author and publisher:

Virginia Law Foundation. The medical and legal implications of AIDS. Charlottesville: The Foundation, 1987.

Chapter in a book:

Weinstein L, Swartz MN. Pathogenic properties of invading microorganisms. In: Sodeman WA Jr, Sodeman WA, eds. Pathologic Physiology: Mechanisms of Disease. Philadelphia: Saunders, 1974: 457-72.

Scientific or technical report:

Akutsu T. Total heart replacement device. Bethesda, MD: National Institute of Health, National Heart and Lung Institute; 1974 Apr. Report no: NIH- NHLI-69-2185-4.

 Online sources

Online book or website:

Garrow A, Weinhouse GL. Anoxic brain injury: assessment and prognosis. In: Up To Date Cardiovascular Medicine [online]. Available at: www.UpToDateInc.com/card. Accessed February 22, 2000.

Online journal article:

Miyamoto O, Auer RN. Hypoxia, hyperoxia, ischemia and brain necrosis. Neurology [serial online] 2000; 54:362-71. Available at: www.neurology.org. Accessed February 23, 2000.

 Other sources

Newspaper article:

Rensberger B, Specter B. CFCs may be destroyed by natural process. The Washington Post 1989 Aug 7; Sect A:2 (col 5).

In press:

Lillywhite HB, Donald JA. Pulmonary blood flow regulation in an aquatic snake. Science. In press.

 

COPYRIGHT ASSIGNMENT FORM

A completed Copyright Assignment Form duly signed by all authors must be submitted. 

 

SUBMISSION OF REVISED MANUSCRIPTS

The authors are strongly advised to carefully read and if necessary revise the manuscripts in accordance with comments made by the reviewers and or the editors before resubmission. Two copies must be resubmitted. One copy should be a clean copy and the other as an annotated anonymised version. The authors are also required to provide a point-by-point reply for each of the comments made by the reviewers and/or the editors.

 

PROOFS

Upon acceptance for publication, copyediting of the manuscript will be done to conform to the style of the Journal. The galley proof is then sent back to the authors who would then be responsible to carefully scrutinize and answer any further enquiries, should there be any. A copyright assignment form will also be sent at this stage and an immediate response (within one week) by the authors is required. Failure to comply may delay publication of the manuscript.

  

Case Report

Case reports should include a brief discussion of a single case (or several similar cases) with unique features not previously described. An unstructured abstract of less than 150 words should be provided. The report should not exceed 1,500 words with a maximum of 4 figures / tables allowed. Up to 10 references are permitted.

Expert Opinion

Expert opinion can be submitted by any authors covering areas of medical education, medical ethics, fiqh in medicine, clinical practice guidelines and medico-legal. These are opinion-based essays of up to 2500 words of highly readable and compelling text by a single author or a group of authors. The author(s) name(s) and institution(s) must be clearly stated at the end of the text. Only a maximum of two figures, two tables and up to 25 references are allowed. No abstract is required.

Clinical Quiz

A clinical quiz consists of a short history, physical examination with or without investigation results of a classical or rare case limited to 500 words. The aim of the quiz is to educate the journal readers about the case. At least one image (not more than three) should be included. The authors should provide 2 “best of five” questions with answers based on the case. A concluding discussion of not more than 200 words must also be provided at the end. Only 2 authors are allowed.  An example of the question would be:

Based on the history and chest X-ray of this patient, the most likely diagnosis is:

A.    Klebsiella pneumonia
B.    Carcinoma of lung
C.    Pneumocystic carini pneumonia
D.    Right sided endocarditis
E.    Pulmonary lymphoma                    Answer: D

Student Section

This section is only for medical students. It can be in the form of an interesting clinical case, a life changing experience, a personal viewpoint on a medical issue, report of an unusual elective or a structured abstract from a study conducted during medical training.  Submissions that can potentially benefit other medical students in their training would be highly considered for publication. Articles should be written in less than 1000 words with a maximum of 5 references. You may include one additional item such as a figure, a table or a photograph. The main author should be a medical student but there is no restriction on the co-authors. All submissions will be considered by the editorial board and will not go through a peer review process.

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